You can configure your Workamajig desktop to read and automatically update Workamawiz entries. First, add the RSS Reader Desktop widget to your desktop. Click the setup icon in the top right corner of the widget. Finally, add a descriptive name for the feed, and the feed address : http://feeds2.feedburner.com/workamawiz. I have detailed instructions, here, for this feature. Please send a message to me (lee@workamawiz.com) if you have any issues accessing this document.
Live from Phoenix Airport – Conference Wrap Up
It is hard to write from here knowing that the conference continues without me. I am jealous of the remaining attendees who are still standing by, soaking up fountains of knowledge from the Workamajig team and fellow users.
This is my summary of the weekend as a whole Continue reading
The Workamajig Way – Billing (Mike Wang)
The Workamajig Way – Billing (Mike Wang)
You can bill a variety of ways. Workamajig wants you to be able to avoid billing project by project. Workamajig came up with the electronic billing worksheets to address this problem. There is an associated workflow so that the billing process can be carried Continue reading
Workamajig Desktop RSS widget update
The RSS feed address for this blog is http://feeds.feedburner.com/workamawiz if you would like to post it into your desktop widget for the RSS reader. Ironically, we have a service ticket in support because it is not currently displaying. I will post an update once it is resolved. Alternatively, you can subscribe through a standard RSS reader. This blog won’t die after the conference.
The Workamajig Way – Estimating and Quotes
The Workamajig Way – Estimating, Purchasing, Vendor Bid Requests (Ron Ause)
Several ways to create an estimate. Workamajig recommends setting up by task and service. Most clients will see a summary output of your Estimate. Estimates are partially built once created (we are doing by task and service). There are two tabs Continue reading
Pics loaded on Groupamajig.com
Check out groupamajig for further coverage of this event. Steve has posted some great pics of the event. If you have never been to groupamajig.com now is as good a time as any to become a member of this forum!
More on Sales Leads with Blair Enns
More on Win Without Pitching Enchancement
Blair Enns – the goal is to make the system simple so that people will use it. A widget screen is being built for this function so that you can view the key metrics of your new business efforts. You can analyze Continue reading
Workamajig Sales Lead Enchancements
Application of Win Without Pitching to Workamajig – Blair Enns and Greg Geiger
How Contact Management is Going to be Organized in future Workamajig enchancements
New pieces being added: lead. These are lists you purchase or people you meet at trade shows, etc. This is a new module. Then you can add activities to the lead, which will be the central communication for recording phone calls and follow ups. This feature will eventually be blended in with t Continue reading
The Workamajig Way Part 2 – Accounting
The Workamajig Way – Part 2, Accounting
Mike logged in as an employee in an accounting role:
1. Why metrics and why accounting? First, you some users prefer not to use two systems. Second, the project information lends guidance to the accounting function. You don’t want to pay vendor bills on a client that hasn’t paid their invoice.
2. G/L Tracking Options – can run p/l by class, department, offices.
WIP – is unbilled time and expense that you won’t to measure on a balance sheet, that you know you will bill at some point. WIP will ask you to categorize you unbilled transactions: Labor, other expenses (expense reports), media, production invoices. All classes of WIP will require asset/liability accounts and revenue/expense accounts. The process for labor is this:
a. get all time in the system
b. bill all of it that you can
c. leftover time will debit the assigned asset account, and credit the wip revenue account for labor
d. it then reverses out all wip that was billed during this period
NOTE: if you are a fixed-fee shop, you don’t want to track WIP because you are not governed by the time measurements. TIP*: If you want to track WIP but not include labor, simply enter the same account for all 3 categories of WIP within labor, and the debits and credits will cancel each other out.
The process for expenses work in the same way as labor.
For media and production work similarly.
Users now have the option to reverse the posting of WIP — this is a huge enhancement.
Posting WIP: Go to Accounting/Post WIP to G/L — You select a date range for transactions to post WIP. A line item is created for drill-down, and printing to review the transactions that make up the WIP totals. This is also where the option to unpost WIP can be found. The problem with this method is that you run the report at the end of the month. You may require more detailed information prior to that time period. You can run the Project Budget Analysis report to get the values of unbilled labor and expenses for all projects. This report is special because you can also have the option to drill down by project. TIP: when running reports in Workamajig, most reports have an option to “Modify”. This button allows you to change the layout, filters, etc. for the report you are running. Generally, you are able to use all available field from the information set used to generate the report. This upgrade is a huge advantage of Workamajig vs. Creative Manager Pro.
Advance billing: you need a ‘dummy’ invoice to send to the client. You specify (in control accounts) which account this will go to, typically a liability account. You do this to avoid recognizing revenue until it has been earned. Once the income has been earned you can create an invoice with the transactions and apply the advance billing to this invoice.
Pre-billing media: posting prebilled orders is going to debit the pre-specified Accrued Cost Account (in Control Accounts) and credit the Prebilled Accrual account. This allows you to properly recognize your expected expenses associated with your known media revenue. This entry is reversed when the actual media invoice arrives. What do you do when the invoice comes in over/under what was ordered and prebilled to the client? If the order was generated in the media module, you can add a revision line to the original order to adjust the amount to what was actually billed by the vendor.
Accounting: what do we envision for the accounting system? It should not be solely a function of the back office. It should effect everyone in the agency to maximize profits. On the purchasing side, you can opt to pay bills that have been billed and paid for by the client. Financial budgets can be created by copying other budgets or from scratch. They are typically created at the P/L level. You can do by specific client or all clients.
Blair Enns – Win Without Pitching
Author’s Note: I had to type really fast for this so it resembles short-hand. I apologize, and again, please contact me if clarification is needed. I can paraphrase and say visit his site and/or purchase his book: Win Without Pitching, www.winwithoutpitching.com. It will change the ways you look at a pitch while giving you strong evidence of how it will work to your strategic, financial advantage.
Blair Enns – Win Without Pitching
Blair seeks to change the way creative firms sell themselves. One agency at a time, all over the world. Specifically, to win without pitching. The goal is to get new clients without having to part with your thinking (for free) or having to write a proposal. He is trying to inject this way of thinking into how to manage the client in the buying cycle. Blair doesn’t believe in proposals, rapport, getting meetings — no presentations. This method will be incorporated into the Workamajig CRM system being deployed in late January.
Define pitching – “not in spec biz”. Pitching is giving away creative for free. To blair, this means you are in a defined selection process. Firms battle one another, and commoditize their own services. Search consultants and procurement departments are brought in to pick firms. This removes firms from companies and and pits them against competition in the defined process from firms. It should be your job, if you are different, to know that you don’t want to be lined up and treated as the same as other agencies, because you are asked to give away thinking for free.
Four Phases of Engagement for managing and attaining new business
1. Diagnose Problem
2. Prescribe Solution – strategy
3. Initial Application of Solution – apply creative concept to address strategy
4. Re-Apply – therapy as needed over time.
3 steps to win without pitching
1. Change the power structure in the buy-sell relationship through positioning: typically client has the power — but why? Not because they have the money. Money is meaningless without power to solve problems. costs of bringing buyers and sellers together. who bears the cost? the other person has the power. clients power in the relationship comes from the availability of substitutes. client says ‘they have options’. this is where the product becomes viewed as a commodity. how do we transfer the power back to the agency? reduce or eliminate the competition. the goal of positioning is to reduce competition. the benefits: price premium, sales advantage, control. if you are viewed as the only solution to a problem you have all the power.
2. evolve your role as sales person as the client to be moves through the buying cycle – blair never liked the word sales. seems like ‘talking people into things’. when selling done properly, nothing to do with convincing. not your job to convincing. it is 3 things. help the unaware, inspire the interested, reassure the intent.
a. unaware – sounds like ‘no’. approach target. give pitch, explain product. answer is some variation of no – ‘don’t have problem’ ‘already have vendor’ ‘don’t use outside parties’. don’t want to ignore these people. but don’t devote too much time. if they don’t see problem your job is to uncover need. not your job to try and get a meeting. it’s your job to help them. tell them about your free newsletter that explains your area of expertise. no thinly veiled sales pitch. no company info. put thought leadership first. allows them to decide if they need your help.
b. interested – early stage and late stage clients to be. interested sounds like “hmmm” . inspire through emotional stimuli. provide examples :: website or brochure. it’s your job to inspire them. inspire them to want to change, form the intent to take action. creative people are naturally equipped to inspire. no better means to inspire than to show your work. no vision? no decision. get them to see and imagine what they could be.
3. reassure the intent – sounds like the ‘we’re ready’. reassure: the many mistakes of reassurance. making a big decision feels great. high on serotonin. than you slip into serotonin hangover of buyer’s remorse. first you helped. than you inspired. late in the buying cycle, closing situation, now they are worried about making a mistake. your job is to reassure. offer alternative forms of reassurance. they are going to ask for them “can you get me something in writing?”. “can you get me a proposal?” there’s no valid eason to give one. clients to be asks for:
a. proposals -
b. strategy
c. creative
alternatives include: demonstrated processes. phased engagements. opt out clauses. guarantees.
demonstrate – people typically go to same thing. often on their site: demonstrate, presc., apply, re-apply. every firm does it. talks big process game. try to prove that you do this to the client. you SHOULD be taking your case studies and have them reflect your processes. show them how you work, so that if you choose to hire you will know how we work. show outcome of steps 1, 2, 3, 4. talk about what it was like to get there. put case study aside (use boards, not slides). different case studies, show same process. client sees little variation in process, little variation in results. you can show great work, but client is scared (late in the game). they wanna know ‘wheres the bad work’?. have them see and understand. this allows you to take control. they can see from a-d, it makes sense. they see high likelihood of a high quality outcome.
phased engagement – you can then propose phased engagement. offer opt out clause. if you are delivering value, they will stay with you. talk about budgets at each phase. if you think we make mistake, we will refund. guarantee first phase. it’s a reverse pitch. you do the work and if we like you we pay you. well, you could simply get paid, do the work and if they don’t like it give them back.
documents do not close. people do. strike “pitch” from your lexicon. “presentation’ too, except once you have client, of course. written proposal never closes the deal. proposal is the words in your mouth. demonstration instead of presentation.
3. offer alternative forms of reassurance – fear of making mistake is why firms ask for spec work. ways you can give them something without giving most valuable product for free.







